Workspaces & teams
Shared seats and limits
Check how many people you can invite and how seats work across teams.
The names, email addresses, and team details shown are fictional examples for illustration.
Seat counts and limits are shown to users who can view the operating account or team’s plan and usage.
Before you start
Shared seats count people across all teams linked to the same subscription. Owners, workspace administrators, members and pending invitations are included. A person in several teams still counts once.
One person counts once across several teams
These numbers are illustrative. Check your current plan for the actual limit.
Step by step
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Switch to the team you want to check
Select the team at the top, then open Workspace.
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Check shared seats in Team members
Shared seats shows used seats / limit. Active members and pending invitations describe this team, while shared seats cover all teams linked to the subscription.
9/10 covers all linked teams. The six members and two pending invitations below describe only this team, so the counts may differ. Enlarge image ↗ -
Review your plan and limit together
Open full plan usage to check the plan and limits. Owners go to Plans & billing; members go to Plan & usage. Ask the owner if a plan change is needed.
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Review invitations and membership if seats are full
Cancel unneeded invitations and review colleagues whose participation has ended. Confirm handover before removing access.
Check that you're done
Check used seats and the limit to decide whether you can invite someone. Refresh after making changes to confirm the count.
If you need help
Shared seats exceed team members? Check other teams, workspace administrators and pending invitations. Refresh if counts won't load. Ask the owner if the issue persists or you need a plan change.
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